How to become an expert in managing freelance income – The Urban Writers

The Freelancer's Wallet: Navigating Personal Finances with Ease

by The Urban Writers

With freelancing and work-from-home jobs on the rise, it can be enticing to want to start your freelancing gig. However, since you become your own boss with freelancing, keeping your finances in check is important to be both a successful and profitable freelancer. Here, we'll discuss tips and tricks to help you manage your finances and ensure that you turn a profit while being a freelancer. Here is our guide to managing freelance income.

Financial Tips for Writers

As with any freelance job, the tips and tricks to ensure you are on top of your finances are almost endless. Everyone will have their own perspective on how to ensure a consistent flow of income as well as their own methods on how to save, invest, etc. We'll first go through the basics step and dive deeper into the how-tos of navigating a writer's finances.

Freelancer's Personal Finances

The first step in managing freelance income is to make sure you have a flow of income, which means keeping a steady flow of work. As a freelance writer, navigating the quest for a constant influx of freelance gigs can pose a considerable challenge. However, implementfosterfic strategies can significantly enhance your prospects of securing more projects and fostering enduring client relationships.

Start by meticulously curating your online portfolio and resume to unequivocally showcase your proficiencies and vast experience. Everything you do from now in the scope of your freelancing can now be used as work experience, brand identity, marketing, etc. Even your personal blogs can be financially advantageous

You are now a business, and you must ensure that people know your products and services, building customer rapport while attracting new clients. This ensures potential clients can swiftly discern your capabilities and evaluate whether your skill set aligns seamlessly with their requirements. And just as a business needs to budget to stay in the green, you need to start navigating the writer's finances to make sure you stay financially afloat. 

Explore the potential job opportunities offered by freelance job boards, where an overload of writing opportunities awaits. Tailor your search criteria to align with your niche, thereby pinpointing projects that resonate with your expertise. You know your strengths and weaknesses, so use those to your advantage when picking out contracts or securing clients.  

Additionally, actively engage in networking with fellow writers and professionals within your industry, as this can furnish you with valuable insights and connections that may convert into an expanded pool of opportunities. Many freelance opportunities happen through networking; sometimes, having all the skills and experience needed isn't enough. The networking possibilities can make the difference between steady work and a lack of work.  

Adopt a proactive stance by pitching your ideas directly to prospective clients. Identify companies or publications that harmonize with your distinctive writing style and articulate your proposals compellingly. While rejections are an inherent part of this approach, the potential gains include establishing a reliable stream of work and cultivating enduring client relationships.

Consider the option of affiliating yourself with a content agency or participating in a writing community. These platforms facilitate job discovery and enable you to connect with like-minded professionals, fostering collaborative learning and skill development. By embracing a proactive and strategic approach to securing consistent work, you can fortify your portfolio and carve out a reputation as a dependable and proficient freelance writer.

Managing Freelancer Income: Cash Flow

When it comes to freelancing, effectively navigating cash flow is an indispensable skill. Ensuring a financial cushion to cover expenses becomes essential, irrespective of the ebbs and flows in your workload and daily life. 

A great and direct approach to cash flow management involves diligently crafting and adhering to a detailed budget. Incorporate both your anticipated income and expenses into the equation, providing a budget of the monthly earnings required for ease of freelance money management. Building financial flexibility into your budget is important, allowing for unforeseen expenses or periods of reduced work.

While budgeting is important to stay on track, establishing an emergency cash reserve stands out as another cautious strategy. Since more freelance jobs run on a sort of gig economy, you can never be too cautious. Sometimes, you'll have lots of work; other times, it can be harder with a lack of quality/quantity of work. This financial safety net is invaluable during quieter freelancing or unforeseen financial hiccups. Dedicate a portion of your monthly income to a dedicated savings account because you never know what life will throw at you. 

Strategic invoicing also plays a pivotal role in cash flow management. If engaged in a substantial project with a client, contemplate breaking down the invoicing into multiple segments. This approach ensures a steadier influx of funds instead of waiting for a lump sum payment. Balancing your workload throughout the month prevents amassing a sizable invoice balance, contributing to a more even distribution of income.

Incorporating financial management tools like accounting software into your arsenal can revolutionize your cash flow while providing ease of freelance money management. These tools offer insights into your income and expenditure, pinpointing areas for potential optimization or cost-cutting. Actively steering your cash flow in this manner lays the foundation for sustained freelancer personal finances and their stability. It also pushes your journey to success as a freelance writer.

How to Keep Track of Freelancer's Personal Finances

So, as a freelance writer, you must keep an eye on your spending habits because being your own accountant can be just as hard as it sounds. It's not just about sticking to your budget; it's about making tax time a breeze and spotting any sneaky places and costs where you might be going a bit overboard.

First off, set up a safe and sound financial system to track your spending. It can be as non-committal as a spreadsheet or something more serious like a budgeting app—your call. Just jot down every buy and throw them into categories like office stuff, travel, or software subscriptions. Don't forget to stash your receipts and invoices in a folder for easy access.

Make sure to check in on your spending constantly—it could be every week, month, or whenever you feel like it. This helps you catch any trends in your spending habits and tweak things when necessary. Maybe you notice you're dropping too much on monthly streaming subscriptions or that your take-out food or traveling expenses are on the high side. Catching these trends and making the right adjustments can help you redirect funds or cut down your costly habits.  

Here's an extremely crucial part of managing freelance income: keep your business and personal expenses in different lanes. If your personal credit card is pulling double duty for business buys, keep them split in your tracking system. This makes tax time way less of a headache, letting you know exactly what you can deduct as expenditures and write-offs.

Lastly, make life easier by automating your expense tracking. Use handy tools or apps that do the boring categorizing for you and give you the lowdown on your spending habits. It's a time-saver and ensures you don't miss any expenses that could throw your money game off balance.

Financial Tips for Freelance Writers: Tax Season

So, now that we have discussed managing and keeping our financial records in check, it's time for the fun part of managing a freelancer's personal finances. Let's chat about taxes—a trickier concept for us compared to our nine-to-five counterparts. So, when it comes to the freelance lifestyle, you're basically your own tax-savvy accountant. Therefore, a little extra help might be needed. Here are some tips to manage it like a champ and stay on the positive side of the tax gods, aka the government.

First off, be extremely vigilant about your record-keeping, as previously discussed. This means tracking every dollar you make and spend while keeping tabs on any tax forms or receipts your clients send your way. Also, don't forget about invoices for work-related gear, software, or office goodies. This is the secret to accurately reporting your financial income, expenses, and deductions when tax time passes.

Ease of Freelance Money Management: Taxes

If taxes make your head spin, you may bring in a financial expert—an accountant. They're like finance wizards who can help you navigate the labyrinth of laws, especially if tax jargon is not your forte. A good accountant will help you snag every deduction in the book while playing by state and federal tax law rules, so you don't get in trouble in the long run.

And don't be the tax hermit—stay in the loop with tax law changes, especially if your gigs stretch across state lines. Each state has its tax dance, so it's your job to keep up and ensure you're hitting all the right tax notes.

So, in a nutshell, keeping detailed financial records, hiring an accounting expert, and staying abreast of tax law changes all play a part in keeping you financially sound. With these moves, you'll be the freelance tax maestro and won't be caught off guard this tax season.

Retiring as a Freelance Writer

Let's attempt to talk about retirement savings without losing all of our marbles. Since we don't get easily manageable retirement plans like our other nine-to-five companions, we got to do it ourselves. But don't worry; it can be simpler than it sounds, especially with a little help.

There are a couple of cool options for us. One is the SEP plan—it lets you stash away up to 25% of what you earn, maxing out at $56,000 a year. Another one is the Solo 401(k)—kind of like the regular 401(k) but made just for freelancers like us (Neophytou, 2021).

Here's a tip: No matter which financial retirement plan you pick, make it a habit to toss some money in there every month. 

Consistency is key to maximizing your financial savings. If all these plans and numbers seem like a puzzle, then the easiest way to secure a financial future is by teaming up with a financial advisor. They're like your money attendant, helping you figure out the retirement game based on your financial wants, needs, and goals.

Remember that the sooner you start saving, the merrier your retirement will be. By setting up a retirement plan, you're making sure you've got your back covered financially down the road. So, start as soon as your freelance journey starts and save yourself a lot of heartache in the future.


With the rise in popularity of freelancing, it could be tempting to leave your comfy nine-to-five and enjoy the freedoms that freelancing can offer. But if you want to be financially successful, then using these tips will keep you afloat. Successfully managing freelance income involves budgeting, maintaining emergency savings, and seeking financial advice without hesitation. Keeping these in mind will ensure your success when it comes to managing your freelance income. 


Ready to Get Started?

Get in touch with one of our Customer Support and Success Representatives! Let’s talk about your content creation needs and how we can help you achieve your goals. Check out our hours of operation.

+1 (855) 742-0902

Or drop us an email

Contact us at and one of our dedicated Customer Support and Success Representatives will reach out to you. We would love to answer any questions you have or provide additional information.
We are looking forward to collaborating with you!